You may also choose to create them in a shareable Google Doc of Google Sheet so that everyone on the team can access them and edit them prior to the event. It’s certainly possible to simply create your event run of show in Microsoft Word or Excel (and you can find many examples simply by searching “ Run of Show Word ” or “ Run of Show Exce l” online). However, along with a page that includes the contact information with all parties involved, almost all Show Flows should include:īe sure to include a section for detailed notes and also include set up and tear down directions before and after the event. Be sure to include setup and teardown details, and a notes section to the right of your spreadsheet. Now, rather than go into detail about each element of a run of show, we thought it’d be easier to simply provide a sample run of show in a spreadsheet format that you can use as the basis for creating your own and understanding what they may consist of.ĭepending on the type of event you’re hosting, your run of show won’t need some of these elements, or it may need additional elements added. Without an event run of show, your team could be so focused on getting the video running that they forget to have the host waiting in the wings to introduce the keynote speaker, and they don’t remember to hook up the mic for the introduction to even be made! The run of show helps ensure these types of hiccups never happen. If you’re developing an event run of show for the first time, you might be unsure of where to start and if you’ve developed one in the past and the event still encountered issues, you may be looking to start over! That’s because without a highly-detailed run of show, things can easily go off the rails.įor example, say your attendees have been watching a video for an hour, and afterward, the keynote speaker is going to take the stage to discuss it, following a brief introduction by the host. We also highlight a run of show software option for those that have the budget. To gain a better understanding of how one works, we’ve created a sample run of show. As an item-by-item sequence of actions that will happen during an event, the run of show, or show flow, identifies what each department, and each person involved in the event, should be doing and at what time. Without a detailed run of show, things can quickly run amok! In our recent blog What Is a Run of Show and Do I Need One, we highlighted the importance of creating a run of show for any event, from a small business function to a large outdoor concert.
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